Many planners would like to incorporate a team building event into their meetings. After all, people are taking the time to be together away from work, so you should take advantage of this rare opportunity and do what you can to have them interact, get to know each other better and bond as a team. Unfortunately, a packed agenda often makes it difficult to find the time. Here are some things you can incorporate right into the meeting to create interaction and also help improve the meeting content.
- “Group Questions” A speaker always asks if there are any questions, and sometimes people either can’t think of one or they are too shy to raise their hand and ask. After a speaker has finished his or her presentation, ask each table to talk amongst themselves for a couple of minutes—and come up with at least one question for the speaker. If the group is large and time is sort, just call on a few tables (who really want to ask their questions). Everyone else should write their question(s) on a card and these will be collected and handed to the speaker. These can be addressed later or even in a meeting follow-up. This gets people talking to each other and discussing the content.
- “Presenter Feedback” After each presentation, ask each table to write on a 3 x 5 card some concise feedback for the presenter. The two questions they should answer: 1) What did you like about the presentation?; 2) What could the presenter have done to make it more effective? Presenters should not feel uncomfortable about this. It is done so that we all learn from each experience. Additionally, this gets people at each table to talk to each other about the meeting content.
- “Common Bonds” Before the meeting commences tell the participants to introduce themselves to the other people at their table. If seated in classroom or theater style, it is more difficult, but you can still do this. During the first day of meetings, they need to find out one rare or interesting thing that everyone at their table has in common. The more rare the better. At the end of the day, they have to write this down on a 3 x 5 card—with all their names at the top. The best ones will be picked and read the next day. You can even give a prize to these “teams.”
The idea is that you get people talking to each other. You can see there are simple ways to incorporate it right into your meeting—without having to set aside a substantial period of time. No, it doesn’t take the place of a great team building event, but at least it is more than having people just sit and listen to speaker after speaker—without any interaction among the attendees at all.